SEPTEMBER 22, 2020
The Regular Meeting of the Dundee Township Board was held Tuesday, September 22, 2020, at the Dundee Township Hall. Supervisor Uhl called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Present were: Supervisor Uhl, Clerk Salenbien, Treasurer Sontag, Trustees: Gary Lazette, CJ Horkey, Travis Horkey and Ken Jaworski. Supervisor Uhl moved to approve the meeting agenda after adding under “New Business”, Franchise Agreement and 2021 Road Plan. Clerk Salenbien supported. Motion carried. Trustee CJ moved to approve the minutes from the Regular Meeting held, August 25, 2020 and waive the reading of such. Treasurer Sontag supported. Trustee Lazette, abstained. Motion carried. Trustee Jaworski moved to approve the August, 2020 Treasurers report and Trustee Lazette supported. Motion carried. Trustee CJ moved to approve the Correspondence and place on file. Clerk Salenbien supported. Motion carried.
PUBLIC COMMENT: Dr. Kojo Quartey, President, Monroe County Community College spoke on the upcoming millage proposal (renewal) for the Monroe County Community College. This proposal will be on the November 3rd ballot. Dr. Kojo reported four years ago this millage passed in the Dundee community and in the County and would like to have our support again. Dr. Kojo reported on the valuable resources the college has been able to help supply during COVID 19 (i.e. mask, shields, ventilators). Dr. Kojo asked for a supporting resolution of endorsement for this renewal millage. Trustee Jaworski inquired if the original funds had been used for the sinking columns, HVAC repairs, sidewalk repairs, bathroom repairs, and if renewal ballot wording language was the exact same language as original language. The board discussed the endorsement resolution, and the legalities of a supporting such a resolution. A motion was made but died from lack of support.
Assessing Department: None
Building Department: None
Supervisor Uhl: Supervisor Uhl reported she met with the Road Commission recently and they wanted to know what the Township’s plan was going to be for dust control for the 2020-2021 year. The board shared their concerns with the application of the chloride on the west side of 23 this year but agreed most of the issues were weather related. The board felt it would be better to stick to our current plan for chloride/brine alternating reversal on our roads. The board discussed the areas in need in stone. Supervisor Uhl shared an aggressive 2021 Road Plan she put together for the board’s consideration. Since the Road Commission takes care of the primary roads we are now in a position where we can now take on some major paving projects with our local roads. Major Projects included the entire length of Dixon Road (4.2) miles (HMA), Replace failed culvert on Irish Road north of Ida West (in failure) and replace partially failed culvert on Meanwell (north of Ida West).
Trustee C.J.: Trustee CJ reported there were 79 total fire calls in August. Trustee CJ moved to approve a Quote from Apollo in the amount of $4,449.15 for hose replacement. Treasurer Sontag supported. Motion carried.
Trustee Lazette: Trustee Lazette reported a “Code Red” call will be going out on Saturday informing residents of the Annual Clean-up day on October 10th from 8 a.m. to 1:00 p.m.
Trustee Travis Horkey: None
Trustee Jaworski: None
Trustee Sontag: Treasurer Sontag reported the township had applied to the State Public Health for a reimbursement grant for firemen pay in the amount of $14,231and received $7,115 back. Treasurer Sontag reported that our Revenue Sharing funds won’t be down as bad as we thought earlier due to the state using Cares Act funds to help with the budget. If anyone has anything, they want included on the inserts that go out with our winter tax bills please let Treasurer Sontag know.
Clerk Salenbien: Clerk Salenbien reported on the increased number of permanent absentee voters. To date we have 1368 permanent AV voters. As of today, 1290 absentee applications have been received. Ballots will be mailed out in the next week or so. Extra help was brought in to help fold and prepare the ballots. A satellite office for registering new voters the day of the election will be established at the fire hall. Clerk Salenbien reported Andy Salenbien of Salenbien Trucking & Excavating will be scraping and putting some stone down at Rod Park as requested.
Letter from the Planning Commission: Supervisor Uhl reported on a letter received from the Planning Commission in response to a letter from the township board several months ago asking them to look at the language in the land division portion, especially in the AG zone and the possibility of creating smaller land division lots. Supervisor Uhl responded she feels the language is contradictory and confusing, especially in the acreage requirement. Chairman Bronson responded basically that the Planning Commission is happy with content and wording. Supervisor Uhl stated we definitely need look over our zoning ordinance with the new work being proposed for our land division application being worked on. Supervisor Uhl will be contacting the Planner to see what we need to do make stronger language for office use, application use and stronger in the zoning process and what possibilities other communities use to create smaller lot sizes. The township will work with the Planner and the Planning Commission regarding these items in October and November.
Draft - Land Division General Law Ordinance: A “Draft” Land Division and Combination Ordinance and Applications was prepared by the Township Attorney at the request of our Assessor. Board members are asked to review and make any comments needing addressed. Any questions or comments should be forwarded to Supervisor Uhl and forwarded to the township attorney for discussion at our next meeting.
2020 Road Improvement Estimates: Supervisor Uhl shared a 2020 Road Improvements Estimates list for 2” of aggregate lifts to be done in the fall of 2020. Supervisor Uhl reported the Road Commission is now spreading dust control shoulder to shoulder when they put the aggerate in place which they feel helps set the roads up. This would be done on all the roads listed that was prepared by our road advisory members. This work would be done in October in our 2020 Fiscal Year. The estimated costs for this work to be done as listed is $91,984.00. Trustee CJ moved to approve doing the 2” Aggregate lifts as presented on the hand out (attached) at a cost of $91,984.00 with the work being done in October, 2020. Trustee Travis Supported. Motion Carried.
Franchise Agreement: Supervisor Uhl received a Franchise Agreement between the Village of Dundee and the Township of Dundee that would allow DTE to access an existing water line on Dundee Azalia Road. This agreement would be for only one customer (DTE - Luzon Substation) to tap into so a bathroom can be installed at that site. The board would like the Township Attorney to review this agreement before making any decisions at a future meeting.
ANY OTHER ADDITIONAL BOARD COMMENTS:
Trustee Lazette stated he was pleased Trustee CJ agreed to serve on the Planning Commission as a Liaison and Trustee Travis agreed to serve on the Zoning Board of Appeal. Board members thanked Trustee Lazette for being a good representative on the Planning Commission for many years.
Motion made by Supervisor Uhl supported by Trustee CJ to pay the bills from 9/3/2020 in the amount of $44,874.06. Motion carried.
Motion made by Trustee CJ supported by Treasurer Sontag to pay the bills from 9/17/2020 in the amount of $44,859.08. Motion carried.
Motion made by Supervisor Uhl supported by Trustee CJ to adjourn the meeting. Motion carried. The meeting adjourned at 8:38p.m. The next meeting will be Tuesday, October 13, 2020.
Janet M. Salenbien
Dundee Township Clerk
This page last updated on 9/29/2020.