SEPTEMBER 12, 2017
The Regular Meeting of the Dundee Township Board was held Tuesday, September 12, 2017, at the Dundee Township Hall. Supervisor Uhl called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Roll call of officials was taken: Supervisor Uhl, Treasurer Sontag, Clerk Salenbien and Trustees: C.J. Horkey, Ken Jaworski, Travis Horkey and Gary Lazette were present. Trustee CJ moved to approve the agenda upon amending and adding under New Business, “Assessing Consulting Compensation Fee Range”. Treasurer Sontag supported. Motion carried.
Trustee CJ moved to approve the minutes of the regular meeting held on August 22, 2017 and waive the reading of such. Trustee Jaworski supported. Motion carried.
Treasurer Sontag moved to waive the reading of the Correspondence and place on file. Clerk Salenbien supported. Motion carried.
PUBLIC COMMENT: None
Library Reports: Librarian Grudnoski thanked the board for addressing the broken AC unit at the library so quickly. Circulation is down significantly mainly due to social media. Attendance is up 12% and the summer reading programs went well. There will be an adult craft night coming up.
Assessing Department: None
Building Department: None
Supervisor Uhl: None
Trustee C.J.: Trustee CJ reported he will be speaking to the local Cub Scouts troop on September 26th about government. Attended the Resource Recovery hearing on September 1st and hopeful some progress will be made.
Trustee Lazette: Trustee Lazette reported J & K Mechanical said the new AC unit is here and will be installed at the Library very soon. Trustee Lazette reported the step near the front door of the Library (between the sidewalk and building) is in need of a hand rail to aid residents and would like to pursue getting a quote for this. The front door of the township hall sticks and needs to be looked at. Trustee Lazette will contact someone to come look at it. The Planning Commission will hold a Special meeting on October 4th to discuss a Bed & Breakfast request. Trustee Lazette inquired about looking into grant funding through the Par Plan for emergency lighting in the township hall.
Trustee Travis Horkey: None
Trustee Jaworski: Reported he drove Brewer Road and the noticed the pot holes are starting to reappear again down the center of the road.
Treasurer Sontag: Treasurer Sontag reported taxes are due on Thursday the 14th. Treasurer Sontag encouraged the board members to think about things they would like to include on the newsletter. The credit card company has ran into a software issue and are working with BS&A to resolve it.
Clerk Salenbien: Clerk Salenbien reported the AV applications for permanent absentee voters have been mailed. The last day to register for the election is October 10th. New voting machines have arrived at the county and training class will be scheduled.
MCRC-Truck Route Ordinance: Scott Assenmacher and Randy Pierce, Managing Director of the MCRC were present to discuss the Truck Route Ordinance that has been signed by eight of the fifteen townships in Monroe County.
Road commissions are limited to what they can do to stop trucks from using normal loading roads to pass through. They would like to limit and have some control over this type of activity and establish posted “Truck Routes”. A “No Thru Trucks” sign is not an enforceable sign. The county and the magistrate have worked together to develop language to include in the ordinance to control this type of activity. The ordinance designates established truck routes and anything else will be considered “no thru trucks”. Special language has been added to the ordinance to allow for local deliveries. Much discussion followed regarding: enforcement, seasonal weight restrictions, emergency situations, special hauling routes, quarry operations, mining operations, destination (signed route) deliveries and farmers being exempted. No decisions were made at this time.
Mowing Contract Renewal – Dan Wyse: Trustee Lazette moved to accept the mowing contract proposal as written from Dan Wyse for a four year term (2018, 2019, 2020, 2021) at a cost of $19,990.00. Trustee Jaworski supported. Motion carried.
Compensation Plan in Lieu of Pension – Agreement: Trustee Lazette made the motion to adopt the “Compensation Plan in Lieu of Pension Agreement” as printed, upon changing the fiscal year end to 2018. Supervisor Uhl supported. Motion carried.
Assessing Consulting Compensation Fee Range: Supervisor Uhl addressed the need to establish a pay range for assessing consultants. The consultant who has been used in the past was paid $15.00/hr. and is now requesting an increase to $20.00/hr. This consultant has been issued a 1099 in the past and discussion on whether to continue paying as 1099 contractor or W-2 employee followed. This consultant has been used for years (as needed basis) to do our sketching and update our section maps. Due to a backlog in the department, he has been working more hours. Once this has been caught up the consultant will only work when the work occurs. Board members were concerned about establishing a range that the township can afford and yet be fair based on experience and skill level. Trustee Lazette moved to establish a pay range of $12.00/hr. - $20.00/hr. for the assessing consultant and that compensation will be based on skill and experience level. Trustee CJ supported. Motion carried. The ranges will be reviewed at budget time.
Discuss Attorney Correspondence: Supervisor Uhl addressed a memo received from our attorney, Fred Lucas, at Lucas Law regarding a pending attorney-client litigation privilege exempt from disclosure pursuant to MCL15.243(g) and may be considered in closed session MCL15.268 (h). The board did not feel a closed session was necessary and did not go into closed session. The board discussed the Resource Recovery of Michigan LLC hearing that was held on September 1, 2017. At the hearing the Judge indicated on the record, that we was inclined to grant the township’s motion but he delayed issuing an opinion until September 28, 2017 to allow the parties to work on completing a proposed consent judgment. A proposed consent judgment was issued and will be presented to the Resource Recovery of Michigan, LLC by its attorney, Philip D. Goldsmith for their consideration and signing. With a clerical correction on the signature line (change Village to Township), Trustee CJ moved to accept the Consent Judgement and authorize the Supervisor to sign the agreement. Trustee Lazette supported. Motion carried.
ANY OTHER ADDITIONAL BOARD COMMENTS: Trustee Travis had some questions about cemeteries and columbarium’s and the number of graves allowed per acre.
Motion made by Clerk Salenbien supported by Treasurer Sontag to pay the bills from 9/7/2017 in the amount of $20,594.24. Motion carried.
Motion made by Treasurer Sontag supported by Trustee Jaworski to adjourn the meeting. The meeting adjourned at 9:08 p.m. The next meeting will be September 26, 2017.
Janet M. Salenbien
This page last updated on 10/17/2017.