MAY 12, 2020
The Regular Meeting of the Dundee Township Board was held Tuesday, May 12, 2020, at the Dundee Township Hall. Supervisor Uhl called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Present were: Supervisor Uhl, Clerk Salenbien, Treasurer Sontag, Trustees: Gary Lazette, CJ Horkey, Travis Horkey and Ken Jaworski. Treasure Sontag moved to approve the meeting agenda and Trustee CJ supported. Motion carried. Trustee CJ moved to approve the minutes from the Regular Meeting held, April 28, 2020 and waive the reading of such. Treasurer Sontag supported. Motion carried. Treasurer Sontag moved to approve the Correspondence and place on file. Trustee Lazette supported. Motion carried.
PUBLIC COMMENT: None
Library Report: None
Assessing Department: None
Building Department: None
Supervisor Uhl: None
Trustee C.J.: Reported there were 50 calls in the month of April, 2020.
Trustee Lazette: None
Trustee Travis Horkey: Trustee Horkey reported on a culvert being replaced on Nieman Road and inquired about the Libstaff Road drain cleaning.
Trustee Jaworski: Trustee Jaworski asked Supervisor Uhl if she had contacted the MCRC about leveling or removal of the dirt/sand that was dumped by the MCRC on the Oakgrove cemetery property after they were asked not to. Supervisor Uhl reported she had not talked to them but will contact them. Trustee Jaworski will contact the sexton to see if maybe he would level the dirt in trade for the sand.
Trustee Sontag: Treasurer Sontag reported she contacted the state about the Michigan Finance Note Pool. At this time there is not enough need to set it up and they will revisit again in September.
Clerk Salenbien: Clerk Salenbien reported the Auditors will be starting the audit in the next week. Clerk Salenbien reported on safety measures she is researching to put in place for the upcoming August and November elections. The Bureau of Elections has directed clerks to proceed with elections as in the past. Clerk Salenbien stated voters can register to become a permanent absentee voter on line. Clerk Salenbien reported she is holding off ordering an extra tabulator that was approved at the last meeting.
OLD BUSINESS: None
Quality Overhead Door: The board discussed a proposal from Quality Overhead Doors for repairs to doors at the fire hall. Trustee CJ moved to approve the replacing of a bad motor on door #6 at the Fire Hall at the quoted cost of $586.00 and research the other items of concern before approving them. Trustee Jaworski supported. Motion carried.
911 Dispatch Discussions: The board discussed a letter written by Kirt Horn, President of the Monroe County Fire Chief’s Association addressed to the County Board of Commissioners, 911 District Board and the Mayors and Supervisors of local municipalities. This letter addresses things the county are wanting to do without talking with the fire departments such as: replacing our cad system that does not meet our needs and revamping the box alarm system, being charged yearly now for each license (truck radios and portables) costing thousands every year forward and not the one time fee as presented at the time of the surcharge was presented to the tax payers and incapability of software programs with computer/tablets. After discussions, the board agreed to draft a letter in support of the Fire Chiefs Associations concerns to send to the Commissioners and all others listed in their letter. Supervisor Uhl will prepare a “draft” letter that will be presented at our next meeting for review.
Office Re-Opening Procedures: The township office will remain closed until the executive order has been lifted. Discussions followed about the procedures for scheduling appointment and restricting the number of people allowed in the building at a time to comply with the distancing rule. Clerk Salenbien discussed the number of people who will be coming into the building as we approach elections. The drop box will be available and recommended for use for return of applications and ballots as that time approaches.
Contract from Renius & Renius Assessing Firm: The township attorney has reviewed the contract from Renius & Renius for Assessing Services and prepared a final draft for review and approval. Township Attorney, Kerry Bondy reported she has worked very well with this firm. Trustee CJ moved to authorize Supervisor Uhl and Clerk Salenbien to enter into this agreement from Renius & Renius for Assessing services and sign the agreement as presented. Treasurer Sontag supported. A roll call vote was taken with all members voting in favor. Motion carried.
ANY OTHER ADDITIONAL BOARD COMMENTS:
Trustee Lazette reported new flags will be put up next week in the cemeteries. The VFW will be doing a small ceremony in each cemetery for Memorial Day.
Clerk Salenbien commented on the Fire Millage Proposal on the August 4th ballot and the importance of this millage.
Motion made by Trustee CJ supported by Clerk Salenbien to pay the bills from 5/7/2020 in the amount of $2,839.14. Motion carried.
Motion made by Treasurer Sontag supported by Trustee Lazette to adjourn the meeting. Motion carried. The meeting adjourned at 8:08p.m. The next meeting will be Tuesday, May 26, 2020.
Janet M. Salenbien
Dundee Township Clerk
This page last updated on 5/13/2020.