NOVEMBER 28, 2017
The Regular Meeting of the Dundee Township Board was held Tuesday, November 28, 2017, at the Dundee Township Hall. Supervisor Uhl called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Roll call of officials was taken: Supervisor Uhl, Treasurer Sontag, Clerk Salenbien and Trustees: C.J. Horkey, Ken Jaworski, Travis Horkey and Gary Lazette were present. Clerk Salenbien moved to approve the agenda upon adding under “New Business” - Amend - Compensation in Lieu of Pension. Trustee Lazette supported. Motion carried. Treasurer Sontag moved to approve the minutes of the regular meeting held on November 14, 2017 and waive the reading of such. Trustee C.J. supported. Supervisor Uhl abstained. Motion carried. Trustee C.J. moved to approve the October, 2017 Treasures report. Clerk Salenbien supported. Motion carried. Treasurer Sontag moved to waive the reading of the Correspondence and place on file. Trustee Travis supported. Motion carried.
PUBLIC COMMENT: None
Assessing Department: None
Building Department: None
Supervisor Uhl: None
Trustee C.J.: None
Trustee Lazette: None
Trustee Travis Horkey: Trustee Travis reported he had ordered bait stations for the fire hall and Trustee C.J. commented he had spoken to Chief Motylinski about installing and monitoring them.
Trustee Jaworski: None
Treasurer Sontag: Treasurer Sontag reported the road commission is out scraping some of the roads. Tax bills will be sent out tomorrow and collections begin on December 1st. Treasurer Sontag reported the county has bonded the township for county and school taxes as required by MCL 211-43.
Clerk Salenbien: Clerk Salenbien reported the “post-election audit” was completed by the county and there were no issues.
OLD BUSINESS: None
Wilderness Campground Special Approval/Site Plan Approval: Supervisor Uhl and Trustee Lazette shared information and the outcome of the Township Planning Commissions public hearing that was held to consider a Special Approval for the Wilderness Retreat Campground at 1350 Meanwell Road. The PC voted unanimously to recommend the township board approve the request for special approval status. The Wilderness Retreat Campground has been a pre-existing non-conforming use in Agricultural 1 Zoning. If the township board votes to allow this special approval, it will allow the owners of the campground to continue the operational use as it exists at the time of approval. If the owners seek approval for any future changes to the use and/or the site plan they would have to return to the Planning Commission and the township board to seek approval. Mr. & Mrs. Wheeler, owners of the campground were present and answered board questions. Trustee Lazette moved to approve the request for the special approval for the Wilderness Campground as a private park in Ag-1 zoning for their continuation of its current use. Trustee C.J. supported. Motion carried.
Wilderness Campground - Site Plan Approval: Now that the special approval has been approved the township board the next step is to consider the recommendation of the Planning Commission that voted unanimously to approve the site plan. Supervisor Uhl explained if the site plan as presented violates any building or zoning ordinances that we did not know about and the building inspector brings it to the owner’s attention they may have to make adjustments to the site plan to keep in conformance. Mr. Wheeler’s site plan indicates the following improvements: a bathhouse and laundry room 26’ x 60’,
Storage building for equipment 26’ x 40’, addition of 38 sites and 7 rustic cabins (grand total all sites is 145) and a splash pad by the lake. The board and Mr. & Mrs. Wheeler discussed the following: hours/days and season of operation, state permits/inspections/ water/septic source, employees, neighboring homes, special events, security, noise ordinance and criteria/procedure and approval for changes in use from how it’s been operated in the past.
At this time Trustee C.J. made the motion to approve the site plan including the proposed expansion with the condition that all building and zoning ordinances must be followed and the pre-existing use continues to be followed without any changes. Additional discussion was held. Trustee CJ suggested Mr. Wheeler needs to establish a list of what the pre-existing uses are and if there are any new uses he would need to contact with the Planning Commission to be placed on their agenda for direction. Treasurer Sontag supported. Motion carried.
Crystal Flash / Conditional Agreement – Termination: Supervisor Uhl explained since Crystal Flash no longer is using the parcel located on M-50 west of Dundee as a temporary refueling station for their propane delivery trucks, Dundee Township will need to pursue the reversion of the Conditional Rezoning Agreement of that parcel.
Trustee Jaworski moved to send a letter to Mr. DuBois the owner of the parcel where the Crystal Flash tank was located on M-50 notifying them officially by 30-day written notice (per attorney) the zoning of this parcel will revert from Industrial to Agricultural 1. Trustee Lazette supported. Motion carried.
Dundee Area Business Association – 2018 Dues: Trustee Lazette moved to pay the 2018 dues in the amount of $30.00 to the Dundee Area Business Association. Clerk Salenbien supported. Motion carried.
Amend - Compensation in Lieu of Pension Plan: Clerk Salenbien would like to amend the payroll check the disbursement of the compensation plan would be paid on because not all employees are paid on the first payroll of the month. Clerk Salenbien would like to amend the disbursement language from the “first” payroll check to the “second” payroll check following the quarter end. Clerk Salenbien moved to amend the language of the Compensation in Lieu of Pension Plan, Plan Definitions, item (b) Compensation, to read: “second” payroll check following the quarter end. Trustee Travis supported. Motion carried.
ANY OTHER ADDITIONAL BOARD COMMENTS:
Trustee Lazette would like to pursue the bidding process for the vacant land the township owns by the fire hall. Supervisor Uhl will follow up on this.
Trustee Lazette stated he received a second quote for the hand rail at the library from Southeastern Fencing. This will be put on the next agenda for consideration.
Motion made by Trustee C.J supported by Supervisor Uhl to pay the bills in the amount of $9,515.85. Motion carried.
Treasurer Sontag moved to adjourn the meeting and Trustee Lazette supported. Motion carried. The meeting adjourned at 8:32 p.m.
The next meeting will be November 28, 2017.
Janet M. Salenbien
This page last updated on 12/5/2017.