DUNDEE TOWNSHIP
REGULAR MEETING
OCTOBER 23, 2007
The regular meeting of the Dundee Township Board was held Tuesday October 23, 2007 at the Dundee Township Hall. Clerk Lupu called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Motion by Clerk Lupu and supported by Trustee Juckette to appoint Trustee Williams to run the regular meeting of October 23, 2007 due to the absence of Supervisor Uhl. Motion carried. Present were Clerk Lupu, Treasurer Goetz and Trustees: Larson, Juckette and Williams. Supervisor Uhl and Trustee Lazette had excused absences. Approximately nine citizens were in attendance.
Motion by Trustee Larson and supported by Treasurer Goetz to approve the agenda as printed. Motion carried.
Motion by Trustee Juckette and supported by Trustee Larson to approve the minutes of the regular meeting held Tuesday October 9, 2007 and waive the reading of such. Motion carried.
Motion by Clerk Lupu and supported by Trustee Juckette to accept the Treasurer's Report for September 2007. Motion carried.
CORRESPONDENCE
- 1. Dundee Township Ordinance Officers Monthly Report September/October 2007
- 2. Charter Communications identification of upcoming projects
- 3. The Charter Connection, Autumn 2007
- 4. MTA Introduction to Township Laws Workshop
- 5. Dundee Township Planning Commission Regular Meeting Minutes of September 19, 2007
Motion by Trustee Larson and supported by Treasurer Goetz to accept the correspondence and place on file. Motion carried.
PUBLIC COMMENT
A resident living on Dunbar Road had questions regarding the Noise Ordinance. These will be addressed in the Old Business section of the meeting.
OFFICIAL REPORTS
Assessing Department
Work is continuing on new construction and ECF information for 2008.
Building Department
Residents that have been doing foundation work on their homes without a permit are now under compliance. The status of an expired temporary trailer permit is being monitored.
Trustee Williams
At the Planning Commission meeting on Wednesday October 17, 2007 the first draft of the ordinance revisions documentation was presented to commission members. Discussion regarding the documents will occur at the December meeting.
Trustee Larson
An estimate for $875.00 was received for replacement of the stair railings adjacent to the library building. The railings were found to be rusty and in need of replacement by the village building inspector. Motion by Trustee Larson and supported by Clerk Lupu to accept the Salenbien Welding bid for the library railing replacement at a cost of $875.00. Motion carried.
Trustee Juckette
A list of drain clean out projects was sent to the road commission. A status of the project will need to be investigated.
Clerk Lupu
Measuring of the library window replacements occurred last Saturday. A draft of the Presidential Primary absentee application has been received. Supplies for the upcoming election will need to be ordered.
OLD BUSINESS
The noise ordinance will be moved to the next meeting agenda due to Supervisor Uhl's absence. An additional question will be sent to the attorney for clarification regarding specific language of ATV's and snowmobiles.
Discussion continued for the list of projects that will be sent to the road commission for 2008 projects. Board members will need to give recommendations of berming and stoning projects. The project list will need to be sent to the road commission by November 2007. A representative from the road commission was present and many questions were posed regarding the tardiness associated with many township projects in the past. A township road committee will need to be formed to meet with specific departments of the road commission to discuss this issue.
At the last village meeting, council members approved moving forward on the possible creation of a joint fire authority regardless of the location. Motion by Clerk Lupu and supported by Treasurer Goetz to instruct Trustee Larson to contact Attorney John Bauckham to begin creation of documentation regarding a joint fire authority. Motion carried.
License and application forms associated with the mineral extraction ordinance developed by Attorney Kerry Bondy were presented to the board. Resolution 2007-4 establishes an escrow account to be used for all reasonable costs and expenses incurred by the Township or the Township consultants for inspections and/or monitoring and review to determine compliance and enforcement. Motion by Trustee Williams and supported by Clerk Lupu to approve Resolution 2007-4 Establishing Escrow Account Requirements For Mineral Extraction Ordinance. Roll call vote as follows: Treasurer Goetz yea, Trustee Juckette yea, Trustee Larson yea, Clerk Lupu yea and Trustee Williams yea. Motion carried.
An application for a mineral extraction license, an extraction license agreement and a mineral extraction license has also been developed. Motion by Trustee Williams and supported by Trustee Larson to approve the mineral extraction license form. Motion carried. Motion by Trustee Juckette and supported by Treasurer Goetz to approve the extraction license agreement and extraction license. Motion carried.
The Dundee Sportsman's Club has applied for a new local charitable organization status through the State of Michigan. This new status will allow continuance of raffles and benefit Boy Scout Troop 511 in fund raising activities. A name change to Dundee Sportsman's Club Foundation Inc. was necessary to gain this status. Motion by Trustee Juckette and supported by Trustee Williams to approve Local Governing Body Resolution 2007-5 For Charitable Gaming Licenses. Roll call vote as follows: Trustee Larson yea, Trustee Juckette yea, Treasurer Goetz yea, Clerk Lupu yea and Trustee Williams yea. Motion carried.
Motion by Trustee Larson and supported by Trustee Williams to pay bills in the amount of $122,582.10. Motion carried.
Motion by Clerk Lupu and supported by Trustee Larson to approve the manual journal entries totaling $170,904.38. Motion carried.
OTHER BOARD COMMENTS
A lengthy conversation was held with Howard Penrod from the Monroe County Road Commission regarding road projects, procedures and funding. He will forward the information to the various departments affected.
Motion by Trustee Larson and supported by Clerk Lupu to adjourn the meeting. Motion carried. Time of adjournment was 8:27 p.m.
Respectfully Submitted,
Tira J. Lupu
Township Clerk
ATTEST:
John R. Williams
Township Trustee
