unapproved
DUNDEE TOWNSHIP
REGULAR MEETING
FEBRUARY 12, 2008
The regular meeting of the Dundee Township Board was held Tuesday February 12, 2008 at the Dundee Township Hall. Supervisor Uhl called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.
Present were Supervisor Uhl, Clerk Lupu, Treasurer Goetz, and Trustees: Larson, Lazette, Juckette and Winkelman. County Commissioner Dale Zorn, representatives from the Road Commission Scott Assenmacher and Coleman Brown, Dundee Independent Newspaper Reporter Tanya Whitaker and Building Inspector Bob Madaski were present.
Motion by Trustee Juckette and supported by Trustee Larson to accept the agenda as printed. Motion carried
Motion by Trustee Larson and supported by Treasurer Goetz to approve the minutes of the regular meeting held January 22, 2008 and waive the reading of such. Motion carried.
CORREPSONDENCE
- 1. Building Inspector's Permits issued January 4 through February 7, 2008
- 2. DEQ re: Mark Parran
- 3. State of Michigan Notice of Hearing of Michigan Gas Utilities Corporation
- 4. Monroe County ten Year Plan on Homelessness
- 5. Michigan Township Association Quarterly Meeting
- 6. Michigan Transportation Asset management Conference
Motion by Trustee Juckette and supported by Trustee Winkelman to accept the correspondence and place on file. Motion carried.
OFFICIAL REPORTS
Supervisor Uhl
A letter from the County Board of Commissioners was received regarding a community meeting. The township hall would not be feasible for this type of meeting due to limited space.
Stipulations involved in the lawsuit regarding the completion of a pond on Irish Road have listed a timeframe beginning February 23, 2008 through the end of the year for the township to hire someone to complete the project.
Assessing Department
The 2008 assessment roll will be printed next week and change notices will be mailed by February 29, 2008. The Asset Level Testing criteria will appear on the agenda for the next board meeting.
Trustee Larson
A meeting was held with Trustee Larson, Clerk Lupu and Cemetery Sexton Steve Beaufait regarding cemetery deadlines and criteria.
Trustee Lazette
A bid of $500.00 was received from West Shore Services for removal of the siren located on the south side of the fire hall. A contractor will also need to be sought for possible repair. Motion by Trustee Lazette and supported by Trustee Winkelman for authorization to spend $500.00 for West Shore Services to remove the siren for repair. Motion carried. The fire department will be obtaining information regarding the purchase of a new 14' boat with an outboard motor. The current boat is several years old and dilapidated. The next planning commission meeting will be Wednesday February 20, 2008 beginning at 7:00 p.m.
Clerk Lupu
A representative from the Chrysler Corporation came to the township hall on January 30, 2008 to report that mildly contaminated water has been removed from the Bigelow Road clean up site. They anticipate that this will be the last removal and the area will be able to be filled in within a couple of months.
County Commissioner Dale Zorn was in attendance to update the board on an agenda item that will be discussed at their next board meeting. Currently the road commissioners are appointed for a six year term by the county commissioners. A board vote could change this status to an elected position. The road commissioners would be elected by the county at large and not by a per district basis. This could lead to larger areas in the county receiving more representation than the more rural areas. Mr. Zorn' opinion is to leave the positions as appointed however; designating areas of coverage for each of the commissioners to oversee. The township board supported Mr. Zorn's opinion.
Representatives from the Monroe County Road Commission attended the meeting to address road issues and problems that occurred with the recent January thaw. Board members voiced many complaints regarding the procedures used for berming, grading and overall maintenance of the township roads. Mr. Coleman Brown, the head of the maintenance department explained that several changes are being implemented to better serve the community. Information was compiled and will be taken to the road commission for improving communication and performance.
OLD BUSINESS
The village was given the joint fire authority documentation previously and will be adding this to their next agenda.
NEW BUSINESS
The annual additional water tap in allotment was presented to the board. One resident submitted paperwork for an allotment for the Wells Road district and one submitted paperwork for the Meanwell Eggert Roads district. Both districts have allotments available. The residents will be notified that they may proceed with the tap in procedures.
Discussion continued regarding the proposed increase in the cost for the Wilcox Road Bridge. Board members voiced opposition to the unnecessary costs imposed by the road commission. MDOT has agreed to a plan that would involve no additional costs. Motion by Trustee Larson and supported by Trustee Lazette to deny the cost of an estimated $120,000.00 for additional work for the Wilcox Road Bridge. Motion carried.
The 1996 township copier is in need of replacement. There were four bids received from suppliers. Motion by Trustee Juckette and supported by Supervisor Uhl to purchase the Panasonic DP30-30 copier at a purchase price of $4,627.00 and a service agreement through the OBM Corporation at a cost of $.009 per copy count. Motion carried.
The 2007-2008 budget amendments were presented to the board. The general fund, Leib cemetery, fire millage, liquor control, improvement revolving and the four water districts had revenue funds returning to the fund balance. Perpetual care and the road millage funds had deficit amendment adjustments due to additional projects added to these departments. Total overall fund balance amendment increases were $56,223.65. Motion by Treasurer Goetz and supported by Trustee Larson to adopt the 2007-2008 budget amendment report. Roll call vote as follows: Trustee Lazette yea, Trustee Juckette yea, Trustee Winkelman yea, Treasurer Goetz yea, Trustee Larson yea, Clerk Lupu yea and Supervisor Uhl yea. Motion carried.
A 2008-2009 budget workshop is scheduled for 5:30 p.m. prior to the regularly scheduled meeting to be held on Tuesday February 26, 2008.
A resolution was presented to the board outlining the language that will appear on the Tuesday August 5, 2008 primary ballot. Motion by Trustee Juckette and supported by Treasurer Goetz to adopt Road Millage Ballot Language Resolution 2008-1. Roll call vote as follows: Trustee Larson yea, Trustee Juckette yea, Trustee Lazette yea, Treasurer Goetz yea, Trustee Winkelman yea, Clerk Lupu yea and Supervisor Uhl yea. Motion carried. The following language will appear on the ballot:
Shall the expired previous voted increase in the tax limitation imposed under Article IX, Section 6 of the Michigan Constitution in Dundee Township of 1.0 mill ($1.00 per 1,000 of taxable value) per year be renewed for a period of 10 years, commencing in 2008 through 2017 inclusive, for the purpose of funding for the improvement of Township roads and bridges; and which if approved will raise in the first year of levy estimated revenue of $328,391.70.
YES________
NO ________
Motion by Supervisor Uhl and supported by Trustee Larson to approve December 1, 2007 through January 31, 2008 journal entries in the amount of $195,842.93. Motion carried.
Motion by Trustee Larson and supported by Clerk Lupu to pay the bills in the amount of $24,687.78. Motion carried.
Motion by Clerk Lupu and supported by Trustee Lazette to adjourn the meeting. Motion carried. Time of adjournment was 9:24 p.m.
Respectfully Submitted,
Tira J. Lupu
Township Clerk
ATTEST:
Joanna C. Uhl
Township Supervisor
